The Complete Odoo Import Workflow Checklist (Free Download)

A step-by-step checklist for setting up landed costs, HS codes, and customs duty calculations in Odoo. Use this to audit your current import process and ensure nothing falls through the cracks.

Pre-Import Setup

• [ ] Verify vendor has correct country and Incoterms configured
• [ ] Assign HS codes to all imported products (product-level or category-level)
• [ ] Confirm tariff rates for origin-destination country pair
• [ ] Set up multi-currency if vendor bills in foreign currency
• [ ] Configure landed cost allocation method (by value, quantity, or weight)

Receiving Workflow

• [ ] Create purchase order with correct delivery date and terms
• [ ] Validate receiving against PO (quantities, condition, documentation)
• [ ] Create landed cost document and link to vendor bill(s)
• [ ] Verify CIF calculation includes product cost + freight + insurance
• [ ] Allocate additional costs across received products
• [ ] Post journal entries and verify inventory valuation updated

Post-Import Reconciliation

• [ ] Match vendor bills to landed cost document
• [ ] Verify exchange rates used match bank records
• [ ] Run inventory valuation report and spot-check key items
• [ ] Archive customs documentation for audit trail
• [ ] Review duty calculations for accuracy (sample 10% of shipments)

Common Mistakes to Avoid

• Missing HS codes: Products without HS codes cannot have duties auto-calculated
• Stale exchange rates: Outdated rates cause CIF mismatches and customs disputes
• Wrong allocation method: Allocating freight by quantity when value-based is more accurate
• No audit trail: Manual changes without documentation fail customs audits

References

• Odoo Documentation — Landed Costs Configuration
• World Customs Organization — Harmonized System